Privacy statement

The European Geography Association for students and young geographers (EGEA) is a non-profit association based in Utrecht, the Netherlands. Our web-address is This privacy policy explains how we use any personal information we collect about you when you use our website.


  • What information do we collect about you?
  • How will we use the information about you?
  • Marketing
  • Access to your information and correction
  • Cookies
  • Other websites
  • Changes to our privacy policy
  • How to contact us

What information do we collect about you?

We collect information about you when you create an account with us or register for an event. We also collect information when you voluntarily complete user surveys, provide feedback and participate in the forums. Website usage information is collected using cookies.

How will we use the information about you?

We collect information about you to manage your account, make event registrations possible and, if you subscribed to our newsletter, to email you about updates, and information we think may be of interest to you. Information collected for attending an event will only be used for this specific event. EGEA will not share your information with others.


We would like to send you information about what is happening in EGEA. To receive regular updates, please subscribe to our newsletter. If you have consented to receive the newsletter, you may opt out at a later date.

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to the WebAdmin Team using the contact form. We may make a small charge for this service. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit or You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website ( so when you link to other websites you should read their privacy policies. 

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 17 January 2021

How to contact us

Please contact us if you have any question s about our privacy policy or information we hold about you:

  • use the contact form
  • by email:
  • or write to us at EGEA European Office, Buys Ballotgebouw, Winthontlaan 30C, 3526 KV Utrecht, The Netherlands

Terms of Service & Website Rules

The EGEA website (‘the site’) is the main web communication platform of The European Geography Association (“EGEA” or “we”) registered in Utrecht, the Netherlands.

In order to use the functions you must register. By doing so you agree that you understand and will comply with all terms and conditions and rules set out below, as well as the privacy statement.

The website is managed by the Website Administrators or Web Admins and /or moderators (’website staff’). The website staffs deals with all requests. In the case that there are doubts, the website staff may ask the opinion/support of the Board of EGEA and/or the RCP(s) in order to take a decision.

Guidelines for Posting

Off topic comments do not improve the clarity of the threads, website staff may move or edit off topic posts.

EGEA subscribes to the freedom of expression. Be kind to others, keep it positive. Be tolerant, understanding and respectful of other people’s point of view. Do not ridicule others for their beliefs, opinions or views. Please take into account the difficulty many people have in expressing their precise feelings and emotions in a written message and/or in English. If you strongly disagree or are upset over somebody’s contribution, simply respond by stating your point of view.

You agree to accept all liability and responsibility for any contribution you make personally.

The entity contact person is responsible for the rule compliance of contributions to the website of their entity and its acknowledged members.

The rules are not designed to anticipate any given situation, and consequently we reserve the right to take any actions we deem appropriate to ensure this community is not disrupted or abused in any way.

The following is prohibited on the EGEA website:

  1. Racial, ethnic, minority or gender based insults or any form of discrimination.
  2. Insulting (irony and sarcasm can be insulting), trolling, flaming, harassing or threatening anyone.
  3. Posting of material which is knowingly false and/or defamatory, inaccurate, abusive, hateful, or invasive of a person’s privacy.
  4. Provocation for the sake of provocation.
  5. Spam or unauthorised advertisements of any kind.
  6. Use of any other language than English on the Forum posts and front page content. (excluding posts in private  forums as well as forums specifically for one country, one language or one cultural region)
  7. Attacks on staff members.
  8. Failure to use your real name and entity (or city if no entity is established) in your profile.
  9. The creation of unauthorised ‘clones’
  10. The abuse of any personal user rank rights.
  11. Copyright infringements (third party content and/or content provided by users of the site) according to international copyright laws , where applicable.

If you feel someone has broken the website rules, please inform the website staff.

Guidelines for applying the rules:

1st offense:

Users or website staff will post a complaint and/or the rule violating posts (via the contact form) in the website staff forum to be discussed. The website staff will ask the user to comply with the rules. The suspect post will be replaced by a link to rules page & the original content of the post will be deleted.

2nd offense:

Users or website staff will post a complaint and/or the rule violating posts (via the contact form) in the website staff forum to be discussed. The user will be banned from the website (will not be able to log-in) for 48 hours by the website staff.

3rd offense/ major offense:

Users or website staff will post a complaint and/or the rule violating posts (via the contact form) in the website staff forum to be discussed. The user will be banned from the website permanently (the account will be deleted).

Updates to this Statement

EGEA may periodically update these terms and rules. In the case of any changes you will also be notified by a post on the website. Your continued use of the website will be subject to the terms and conditions at your time of use.

Contact Information

We welcome your comments regarding this terms and rules. If you believe that EGEA has not adhered to them, please contact us:


European Geography Association for students and young geographers will use the information you provide on this form to be in touch with you and to provide updates and marketing via email.
You can change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting us at We will treat your information with respect. For more information about our privacy practices please read the rest of this page.
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Liability for content

This website has been created with great care. We do not vouch for or warrant the accuracy, completeness or usefulness of the content provided. We are not liable for any content expressed by the users of this website as those are the views of the individual author, not necessarily the views of EGEA or any entity associated with EGEA. It is only possible to be liable for an infringement from the point of being informed of the specific infringement. Upon notification or becoming aware of any violations, we will immediately remove the content.

Liability for links

This website contains links to external websites over which we have no control or influence whatsoever. Therefore we can give no guarantee for the content of linked pages. The content of such sites is the responsibility of the respective providers and or operators. Users are encouraged to check the legitimacy of a link before posting it. A permanent control of the linked pages is unreasonable without precise evidence of a violation. Upon notification of violations, we will immediately remove such links.


The content on this website is subject to European copyright law. The duplication, processing, distribution or any form of commercialisation of our content beyond the scope of the European copyright law require the prior written consent of the author or creator. Downloads and copies of these pages are only permitted for private, non-commercial use. In case the content on this site was not created by EGEA, the copyrights of third parties are and shall be respected. Should you become aware of a copyright infringement, please inform us. Upon notification of violations, we will remove the content immediately.


European Geography Association for students and young geographers (EGEA)
EGEA European Office, Buys Ballotgebouw
Winthontlaan 30C
3526 KV Utrecht
The Netherlands

Or by using the contact form:

The European Geography Association for students and young geographers (EGEA) is registered at the chamber of commerce in Utrecht, the Netherlands and is represented by the Board of EGEA.